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Episode 4 - Any Other Business. In this episode we look at how to chair a meeting. You can watch the video or just listen to the audio. (Học cách điều hành một cuộc họp)

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In this episode we look at how to chair a meeting. You can watch the video or just listen to the audio.

DENISE: Has everybody got a copy of the agenda?

Would you mind taking minutes John?

JOHN: Not at all.

DENISE: Good. Well, then let's get started.

First of all, thank you everyone for attending at short notice.
As you know, the objective of this meeting of the Capital Works Committee is to discuss a proposal for some urgent building work at our Southside plant. As we've got to reach a decision which may involve spending, we'll run it as a formal meeting.
Now, you've read the proposal, so without further ado, I'd like to open it up for discussion.
Perhaps if we can start with you Tan - what's your view?

TAN: Well, I'm not convinced that the work is as urgent as this report suggests, so perhaps we should.

DENISE: So, to sum up - I think we are all aware that some urgent work does need to be done, and we will need to work on a longer term plan for a major refit.

Well, if there's no more discussion - we'll put it to a vote. We're recommending that tenders be called for the urgent work needed. All those in favour?

All those against?

Then that's agreed.. Any other business?
Then we'll close the meeting. Thankyou everyone. The next meeting will be in two weeks, at the same time.



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Meetings. We love them or hate them – but we have to have them. Of course there are many different kinds of meetings –from an informal chat, to a Board meeting, or even an Annual General Meeting – and some are more formal than others – and so the language used in them changes.

Today we’re looking at a more formal meeting – and in particular at the role of the chairperson – or the person who runs the meeting.

Our Chairperson is Denise. Let’s look at how she starts things off.
Has everybody got a copy of the agenda?

Would you mind taking minutes John?

Not at all.

Good. Well, then let’s get started.
Denise first makes sure everyone has an agenda – or a list of the items to be discussed at the meeting.

Then she asks someone to take minutes – or keep a record of the meeting. Then she announces the start of the meeting – she officially begins it.

Let’s practise some useful phrases for these three purposes…
Has everybody got a copy of the agenda?

Does everyone have an agenda?

Everybody should have received an agenda.

Would you mind taking minutes John?

Could somebody take the minutes please?

Well, then let’s get started.
What does the chairperson do after formally beginning the meeting?
First of all, thank you everyone for attending at short notice. As you know, we needed to convene this meeting of the Capital Works committee to discuss a proposal for some urgent building work at our Southside plant. As we’ve got to reach a decision which may involve spending, we’ll run it as a formal meeting.